Retainer Capacity & Revenue Estimator

Map your team's billable hours against client retainer scopes to estimate maximum revenue, spot over-servicing, and see how much capacity you have left.

Billable team members0

02550

Working hours per person / month0

0110220

Target billable utilization0%

0%50%100%

Active retainer clients0

050100

Scoped hours per retainer / month0

0100200

Actual hours worked per retainer / month0

0100200

Average monthly retainer fee

Target hourly rate

Estimated results

Billable capacity (hours / month)0

Current retainer revenue$0.00

Maximum revenue at capacity$0.00

Revenue headroom$0.00

Calculation breakdown

Scoped hours committed0

Actual hours worked0

Scope load (scoped ÷ capacity)0.0%

Capacity utilization (actual ÷ capacity)0.0%

Remaining capacity (hours)0

Additional retainers you can take on0

Over-serviced hours per month0

Value of over-serviced hours at target rate$0.00

Billed rate per scoped hour$0.00

Effective hourly rate (revenue ÷ actual hours)$0.00

Capacity status—

These are estimates, not a guarantee. Capacity is team members × working hours × target utilization. Maximum revenue is capacity × target hourly rate. Figures exclude salaries, overheads, taxes, scope creep outside the retainers, and other costs. Actual results depend on your contracts and delivery.